Direct Print Ver. 1.1 User's Guide PageScope Direct Print Contents Contents 1 Introduction 1.1 1.2 1.3 System Requirements ..................................................................1-1 Main Features ................................................................................1-2 Copyright Information ..................................................................1-4 2 Installing PageScope Direct Print 2.1 2.2 Installing ........................................................................................2-1 Uninstalling....................................................................................2-7 3 Starting PageScope Direct Print 3.1 3.2 3.3 Using the "Start" Menu.................................................................3-1 Using the Application Icon on the Desktop................................3-1 Main Window .................................................................................3-2 4 Specifying Printer Settings 4.1 4.1.1 4.1.2 4.1.3 4.1.4 4.2 4.3 Adding a Printer ............................................................................4-1 "Network" tab ..............................................................................4-3 "Authentication/Account Track" tab ............................................4-4 "Option" tab.................................................................................4-6 Specifying printer search parameters.........................................4-8 Changing Printer Settings............................................................4-9 Deleting a Printer ..........................................................................4-9 5 Programming Job Settings 5.1 5.2 5.3 Adding a Job Setting ....................................................................5-1 Changing a Job Setting ................................................................5-3 Deleting a Job Setting ..................................................................5-4 i Contents 6 Printing 6.1 6.2 6.3 6.4 6.4.1 6.4.2 6.4.3 6.4.4 Using the Appropriate Icon on the Desktop .............................. 6-1 Using the Shortcut Menu (Displayed by Right-Clicking) .......... 6-3 Specifying a File From the Main Window ................................... 6-5 Using Hot Folders......................................................................... 6-6 Setting up hot folders ................................................................. 6-6 Specifying detailed hot folder settings ....................................... 6-9 Hot folders monitoring icon ...................................................... 6-10 Printing using a hot folder ........................................................ 6-11 7 Security Functions 7.1 7.2 7.3 Common to Administrators and General Users ........................ 7-1 Administrators .............................................................................. 7-1 General Users ............................................................................... 7-2 8 Additional Settings 8.1 8.2 Edit Job Setting for each printing............................................... 8-1 Edit Authentication/Account Track for each printing ............... 8-3 9 Checking the Printing Status and Print Log 9.1 9.2 9.2.1 9.2.2 Checking the Printing Status ...................................................... 9-1 Viewing the Print Log................................................................... 9-3 Specifying the log setting ........................................................... 9-4 Retrieving data ........................................................................... 9-5 10 Warning/Error Messages 10.1 Messages Concerning PDF Versions ....................................... 10-1 ii Introduction 1 1 Introduction PageScope Direct Print is an application for sending files such as PDF and TIFF files directly to a printer. A file can be printed by dragging it to the appropriate icon on the desktop or by using the Windows shortcut menu (displayed by right-clicking), or the file can be printed automatically by using hot folders. In addition, job settings, which consist of specified print settings, can be programmed. 1.1 System Requirements Compatible operating systems Compatible printers Windows Me, Windows 2000 Professional (Service Pack 4 or later), or Windows XP Home Edition/Professional (Service Pack 1 or later) Refer to the PageScope Direct Print Help or the Readme file for the model names of compatible printers. * A connection to an Ethernet network is required. PDF, TIFF, PS, PCL, ASCII (Text) Compatible files * Differs depending on the printer being used for printing. Note With PageScope Direct Print, the only files that can be printed are those of formats compatible with the printer. When PageScope Direct Print sends a file to the printer, file formats that can be printed are automatically detected. For details on compatible file formats and versions, refer to the support information for the printer being used. 1-1 1 1.2 Main Features Introduction Printing by dragging a file to the appropriate icon on the desktop A file can easily be printed by dragging it to the appropriate icon on the desktop. In addition, a desktop shortcut can be created for each job setting, allowing you to print using the print settings that best meet your needs. Printing using the Windows shortcut menu (displayed by rightclicking) A file can easily be printed by right-clicking it, then selecting "PageScope Direct Print" in the shortcut menu that appeared. Automatic printing using a hot folder A file can automatically be printed by copying it to a hot folder (folder monitored for printing) that has been set up in advance. In addition, by specifying that a hot folder be shared and allowing it to be used on the local network, other users logged onto the network can print using the hot folder. Registering multiple printers/job settings By setting up multiple printers and job settings, it is no longer necessary to change the settings each time you wish to print. Various settings such as the paper tray, paper type, stapling and hole punching settings, and the number of copies can be customized for each job setting. Editing print settings Job settings, such as the number of copies to be printed and the paper tray, can be edited during printing. Specifying the authentication setting The authentication settings can be specified when a printer is registered. In addition, a dialog box for authentication appears before printing begins so that the user name or account name and their passwords can be entered. 1-2 Introduction Security functions The settings can be saved by each user logged onto Windows. 1 Users with administrator privileges can use the settings of all users. However, a general user has limitations applied when using the settings of other users. 1-3 1 1.3 Copyright Information Trademark Acknowledgements Introduction KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope is a trademark or a registered trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Ethernet is a registered trademark of Xerox Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation in the United States and other countries. All other company and product names are trademarks or registered trademarks of their respective companies. Screen Images The dialog boxes shown in this manual are those that appear in Windows XP. Notice Unauthorized reproduction, translation or duplication of this document, whether in its entirety or in part, is strictly prohibited. The content of this document is subject to change without notice. Copyright © 2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All rights reserved. 1-4 Installing PageScope Direct Print 2 2 2.1 Installing PageScope Direct Print Installing Install PageScope Direct Print onto your computer. Note When installing onto Windows 2000 or Windows XP, be sure to log in with administrator privileges. Quit all applications (including virus detection programs) that are running. In addition, if a previous version of PageScope Direct Print is installed on the computer, be sure to uninstall the previous version of PageScope Direct Print before beginning the installation. Check that the printer to be used is connected to a network, and then make sure that the printer is turned on. Operating procedure 1 Place the CD-ROM into your computer's CD-ROM drive. 2 Start up the installation program. (Setup.exe) The following dialog box appears. 2-1 2 3 Click the [Next] button. Installing PageScope Direct Print The License Agreement dialog box appears. 4 Read the end user license agreement, and then select "I accept the terms in the license agreement". 5 Click the [Next] button. A dialog box appears, allowing you to select the folder where the file or folder is to be copied to. 6 To install the application into a folder other than the one indicated, click the [Change] button, and then specify the folder where you wish to install the application. 2-2 Installing PageScope Direct Print 2 7 Click the [Next] button. The following dialog box appears. 8 Click the [Install] button. The installation begins. Once the installation is completed, the following dialog box appears. 2-3 2 9 Click the [Initialize] button. Installing PageScope Direct Print The compatible printers on the network are detected and appear in the Add Printer dialog box. Note If no compatible printers can be found on the network, only "Manual Setting" appears in the list. In addition, if the enhanced security function has been set from the printer, the printer cannot be detected and only "Manual Setting" appears. In this case, click the [Cancel] button to quit initializing. This completes the installation, even though the [Cancel] button was clicked. After starting up PageScope Direct Print, specify the range to search for printers or manually register printers. For details, refer to "Adding a Printer" on page 4-1. 10 Select the printer that you wish to use. If multiple printers are listed, select the printer to be used as the default printer. 2-4 Installing PageScope Direct Print 2 11 Click the [Add] button. The Printer Setting dialog box appears. 12 Specify the appropriate printer settings. On the "Option" tab, specify the option configuration for the printer. For details on the various settings, refer to "Adding a Printer" on page 4-1. The printer settings can also be changed after it is registered. For details, refer to "Changing Printer Settings" on page 4-9. 13 Click the [OK] button. A message appears, indicating that the initial setup is completed. 14 Click the [OK] button. This completes the installation of PageScope Direct Print and its initial setup. 2-5 2 Installing PageScope Direct Print Note After the message indicating the completion of the initial setup appeared, a message may appear, recommending that the computer be restarted. If this message appears, follow the on-screen instructions to restart Windows. 2-6 Installing PageScope Direct Print 2 2.2 Uninstalling Uninstall PageScope Direct Print by using "Add or Remove Programs" ("Add/Remove Programs" with Windows Me/2000). Note Before uninstalling, quit the PageScope Direct Print application. Operating procedure 1 With Windows XP, click "Control Panel" in the "Start" menu, and then double-click "Add or Remove Programs". With Windows Me/2000, point to "Settings" in the "Start" menu, click "Control Panel", and then double-click "Add/Remove Programs". 2 From the "Currently installed programs" list, select "PageScope Direct Print". 3 Click the [Remove] button. (With Windows Me, click the [Add/Remove] button.) The following confirmation message appears. 4 Click the [Yes] button. PageScope Direct Print is uninstalled. 2-7 2 Installing PageScope Direct Print 2-8 Starting PageScope Direct Print 3 3 Starting PageScope Direct Print PageScope Direct Print can be started using either the "Start" menu or the application icon on the desktop. 3.1 Using the "Start" Menu Operating procedure In the Windows "Start" menu, point to "All Programs" ("Programs" with Windows Me/2000), "KONICA MINOLTA", then "PageScope Direct Print", and then click "PageScope Direct Print". The main window for PageScope Direct Print appears. 3.2 Using the Application Icon on the Desktop Operating procedure Double-click the "PageScope Direct Print" icon on the desktop. The main window for PageScope Direct Print appears. 3-1 3 3.3 Main Window Starting PageScope Direct Print 1 8 2 5 3 6 4 7 9 10 11 12 14 15 13 No. 1 Element Name "Registered Printers/Job Settings" list Description Displays the list of registered printers and job settings in a tree structure. Click "+" to display the names of job settings programmed for the printer; click "-" to close the tree structure. Right-click t ...